Contract days and weather days

Many contracts allow a number of working days, not a finish date. The contract-day ledger keeps that count for you: every working day charges itself, and you log the days that shouldn't count, such as a rain day, with a note. That day-by-day record is what a time-extension request needs.

Where to find it#

• Update progress…, then Contract-day ledger…;
• the Reports page: Contract-day ledger, then Open contract-day ledger….

The dialog is titled Contract-day ledger.

Setting it up#

Enter the contract's Working days allowed, any extension days granted (+ extensions) and the first chargeable date (from; it defaults to the project start). From then on, every working day on the project's calendar, through today, counts as charged unless you log an exception.

The summary line#

The line above the calendar keeps the score, for example Charged 42 of 120 working days (110 + 10 ext) — 78 remaining. Then the forecast: how many more working days the current schedule needs, and whether that lands over, exactly on, or inside contract time. Then the days not charged, by reason.

Logging a weather day#

Click any day in the month grid (‹ and › change the month) and choose why it isn't charged: Weather, Suspension, Holiday or Other, with a note such as "1.2in rain — grading suspended". Choose Charged (no exception) to take an entry back out.

Logging a day is pure contract accounting: it doesn't move the schedule. If the day should also stop work in the plan, tick Mark as a non-working day. That adds the date to the project calendar and reschedules the remaining work; removing the entry clears that calendar change too. A day you log always reports under its reason, even if someone changed the calendar since.

What it moves#

• Charging stops at the scheduled finish once every task is 100% complete: a finished project stops using up days.
• The schedule update narrative's "Delays, weather & upcoming work" section reports days charged against days allowed, the forecast, and the weather and suspension days logged this period.
• On the Projects page, the This week pane reads N of M contract days charged, adding forecast N days over contract time when the forecast runs over. The project's row carries an over contract pill.

Print ledger…#

Print ledger… produces the day-by-day record on letterhead: date, running day number, status and note, the backup for a time-extension request. Idle weekends without an entry are left out.

Who can use it#

Anyone who can edit the project. Field accounts never see contract time. See Who can see and do what.

Good to know#

• The ledger counts working days on the project's own calendar; see Calendar standards for company holidays and shutdowns.
• A note on a logged day can be up to 300 characters.